Directorate of Science

Guidelines to Obtain a Ph.D. with split-site Program

First : Steps required before the announcement of academic seats:
The supervisor should write a detailed proposal and submit it to the competent scientific committee containing the following details:
1.Title of the research

2. Summary writing about the project for at least 75 words and no more than 120 words
3. Direct or indirect benefits of the research project for the Kurdistan region
4. Methods of implementation of the project
5. Project requirements, whether it is present in the host country or region
6. Courses or training necessary for the student
7. The whole details of the project budget:
– The cost of the primary visit for both supervisors ( internal and external ) for the laboratory and the workplace to check on the availability of supplies needed for the success of their program

– Needed expense to provide laboratory supplies in both countries
– Tuition fee of the university (abroad)
– transportation expenses for doctoral student to abroad for four years
– Student expenses for 3-6 months abroad to receive a language course if it was required + one year for the application of the research
– Expenses visit of the internal supervisor two times a week.
– Print thesis expenses
– expenses of the internal and external assessment Committees
– expenses of the committee(to discuss the doctorial thesis)
– other expenses
Note:

– external expenses for tuition fee abroad In terms of ( student salary abroad, tuition fee, student expenses abroad, expenses of external supervisor visit to Kurdistan )must not exceed more than 50 000$.

– Internal supervisor will present a seminar to the Scientific Committee of the Section and Section in its turn provides an answer in writing to the internal supervisor decides agreeing to supplement research or not.

– When the internal supervisor receives a positive response, starts to hold official talks with the external supervisor and the two will sign the proposal and submit it to the Commission in its final form

– In the case of a memorandum of understanding between the local university and the foreign university the application form of the foreign university will be filled and stamped by the foreign university, either in the absence of a memorandum of understanding ,the foreign university submits a special application form contains the university approval for a year to conduct research at the university and the work of the external supervisor ,and the use of laboratory

– Scientific Committee for the project , which was approved by the internal and external supervisors submit the project attached to the foreign university approval form, and will present it through the graduate studies section to the competent Scientific Committee of the presidency of the University

– Special Committee of the Ph.Ddegree of split-system in the presidency of the university will review all the required documents , and in case if there is any deficiency in the documents ,it will submit a memorandum to the President of the University, who submit it to the Council of the League which declares its consent and announce the academic seats.

Second: Submission and Selection:

– The applicants will fill the application form and present it with the required documents

– After review and audit the required documents, the relevant committee will set a date for the interview

– The head of the Department of Science and the internal and external supervisors as well as the specialist professor to the substance project, with higher education official will conduct an interview with the candidates, and the highest grade will be selected, in case if the external supervisor could not attend, the interview will be conducted through video or audio conference.

Third: Initiation

– After the announcement of the acceptance of the candidate, a contract will be signed between the student and the university in the law section of the university presidency the contract determines the rights and responsibilities of both sides.

– If the government is financed the student, the student must submit a support letter from his ministry, college or directorate or from his place of work in the private sector, and, if the candidate was unable to conclusion of a contract during the month, the candidate Reserve will be replaced

– To be able to finance students, the universities should allocate funds in the fields of other expenses or missions

– A university order issue the initiation of the student, accordingly an administrative order will issue by the college, and the student will be recorded in the scientific section.

Fourth: How to finance the project

– Open a bank account for the project in the presidency of the university ,where it is deposited and are cashed in four years

– the payment will be according to the items of the research

– For the payment of any sum of money ,the internal supervisor and according to the recommendations, will submit a proposal for the presidency of the university which reviews the request , and the money will be paid when the president of the university sign the request.

– the University can switch places of the items of the project expenses

Fifth: Rights and duties of the supervisor

– Three extra PhDs lectures will be calculated for both internal and external supervisor (3*3) a week, in addition to the formal sustainable lectures and excluding the percentage specified for the calculation of lectures.

– Internal Supervisor will be responsible for the follow-up project in all its aspects

Sixth: Follow-up and qualitative assurance

– the student have two files ,one is kept in the college and the other in the presidency of the university, both sides are responsible for monitoring the project’s progress

– quality assurance process will be conducted according to the reforme recommendation of higher education and scientific research of Kurdistan Region of p4,2010 .