Directorate of Scientific Affairs

Directorate of Science
Directorate of Scientific and Postgraduate Affairs

The directorate of scientific and postgraduate affairs coordinates all scientific affairs and higher education studies after undergraduate programs in the Sulaimani Polytechnic University (SPU). Postgraduate programs are actually resident in the various faculties and departments of SPU. This directorate operates under the division of the Vice President for Scientific and Postgraduate Affairs. The Directorate provides all scientific affairs SPU lectures and give the professional research support services to postgraduate students and their supervisors and coordinates postgraduate research endeavors in all faculties. The main function of the directorate is to coordinate all matters related to the provision of scientific affairs and higher education beyond the first degree. Doctorate, Master and Specialties Programs.
Directorate Mission

The Mission of the Directorate of scientific and postgraduate studies is to promote and maintain the excellence of the scientific affairs and postgraduate programs offered by Sulaimani Polytechnic University. It is stimulating and planning new scientific affairs and postgraduate programs which link its surrounding community locally or globally with higher education. Our research and learning environment is unique and in line to our mainstream policy to create an excellent academic community for brighter education in Iraqi Kurdistan region. The directorate main strategic plan is to work cooperatively and collaboratively with the faculty committees on research quality, Research Monitoring, Research Ethics, Research Development and Higher Degrees.

The Directorate of scientific and postgraduate affairs arranges to main activities that are:

1st. Scientific Affairs

The activity of this department can be summarized as following:

1. Follow up and supervision of the process of offering academic titles for the university teaching staffs.

2. Supervision of the training courses on teaching methods for the teaching staffs who belong to the university and those who belong to other channels as well.

3. Checking, writing, and archiving of the memorandums which concern scientific affairs.

4. Supervising the meetings of the Kurdistan journal of applied research editorial committee as well as university academic promotions committee.

5. Supervising the evaluation of the scientific researches for the purpose of publication in the Kurdistan journal of applied research.

6. Construction of the terms and regulations of publishing the scientific researches in the Sulaimani Polytechnic University.

7. Supervision and archiving the evaluation of book editing process including academic, general, and research books.

8. Supervising of book and Kurdistan journal of applied research printing.

9. Construction of terms and regulations for book editing and book printing.
2nd. Postgraduate affairs

it is responsible for the following activities:

1. Assist in arrangement and preparation of the yearly postgraduate study plans.

2. Help in implementation of postgraduate studies plan through the university faculties and departments.

3. Supervising and receiving all applications, sorting and consolidating them in preparation for the results and announce the names of the admitted students.

4. Delivering instructions, orders and generalizations related to postgraduate affairs to the colleges at the university and answer their questions and comments.

5. Preparing the statistics and tables that belong to the postgraduate studies and students.

6. Answering the queries of postgraduate students and their complaints and observations in coordination with the Ministry of higher education and the University guidelines, throughout the academic year.

7. Documentation of the date of the postgraduate and save them electronically.

8. Regulating and issuing the postgraduate certificates and all forms.

Master at Sulaimani Polytechnic University

Sulaimani Polytechnic University (SPU) is located in the city of Sulaimani in the Kurdistan Region of Iraq. It is on the foothills of beautiful high mountains. The educational programs include both bachelor’s and master’s degrees and give the graduates a wide range of knowledge and skills which can lead to many careers, such as design, production, consulting, sales, management at various levels, teaching and research.

The master programs take an average of two years to complete, after the Bachelor’s degree, and lead to a Master of Science (MSc) degree in science programs and Master of Art (MA) degree in Socials Sciences and Education programs. This portal provides all information related to Master Studies at SPU.

The names of the directorate employers:

1. Assist Prof. Dr.Noor Ghazi (Director)

2. Rania Azad (Responsible of the SPU journal department )

3. Dyar Salih Ahmad (employee)

4. Harem Ali karem(employee)

5. Sargul Ali Hassan (employee)

6. Shamal Kizaqia Masho (employee)

7. Sara Jalal Saeed (employee)

8. Rana Kawa Abdul-Jabbar (employee)

9. Kwestan Talib Rashid (employee)

Guidelines to Obtain a Ph.D. with split-site Program

First: Steps required before the announcement of academic seats:
The supervisor should write a detailed proposal and submit it to the competent scientific committee containing the following details:
1.Title of the research

2. Summary writing about the project for at least 75 words and no more than 120 words
3. Direct or indirect benefits of the research project for the Kurdistan region
4. Methods of implementation of the project
5. Project requirements, whether it is present in the host country or region
6. Courses or training necessary for the student
7. The whole details of the project budget:
– The cost of the primary visit for both supervisors ( internal and external ) for the laboratory and the workplace to check on the availability of supplies needed for the success of their program

– Needed expense to provide laboratory supplies in both countries
– Tuition fee of the university (abroad)
– transportation expenses for doctoral student to abroad for four years
– Student expenses for 3-6 months abroad to receive a language course if it was required + one year for the application of the research
– Expenses visit of the internal supervisor two times a week.
– Print thesis expenses
– expenses of the internal and external assessment Committees
– expenses of the committee(to discuss the doctorial thesis)
– other expenses

– external expenses for tuition fee abroad In terms of ( student salary abroad, tuition fee, student expenses abroad, expenses of external supervisor visit to Kurdistan )must not exceed more than 50 000$.

– Internal supervisor will present a seminar to the Scientific Committee of the Section and Section in its turn provides an answer in writing to the internal supervisor decides agreeing to supplement research or not.

– When the internal supervisor receives a positive response, starts to hold official talks with the external supervisor and the two will sign the proposal and submit it to the Commission in its final form

– In the case of a memorandum of understanding between the local university and the foreign university the application form of the foreign university will be filled and stamped by the foreign university, either in the absence of a memorandum of understanding ,the foreign university submits a special application form contains the university approval for a year to conduct research at the university and the work of the external supervisor ,and the use of laboratory

– Scientific Committee for the project , which was approved by the internal and external supervisors submit the project attached to the foreign university approval form, and will present it through the graduate studies section to the competent Scientific Committee of the presidency of the University

– Special Committee of the Ph.Ddegree of split-system in the presidency of the university will review all the required documents , and in case if there is any deficiency in the documents ,it will submit a memorandum to the President of the University, who submit it to the Council of the League which declares its consent and announce the academic seats.

Second: Submission and Selection:

– The applicants will fill the application form and present it with the required documents

– After review and audit the required documents, the relevant committee will set a date for the interview

– The head of the Department of Science and the internal and external supervisors as well as the specialist professor to the substance project, with higher education official will conduct an interview with the candidates, and the highest grade will be selected, in case if the external supervisor could not attend, the interview will be conducted through video or audio conference.

Third: Initiation

– After the announcement of the acceptance of the candidate, a contract will be signed between the student and the university in the law section of the university presidency the contract determines the rights and responsibilities of both sides.

– If the government is financed the student, the student must submit a support letter from his ministry, college or directorate or from his place of work in the private sector, and, if the candidate was unable to conclusion of a contract during the month, the candidate Reserve will be replaced

– To be able to finance students, the universities should allocate funds in the fields of other expenses or missions

– A university order issue the initiation of the student, accordingly an administrative order will issue by the college, and the student will be recorded in the scientific section.

Fourth: How to finance the project

– Open a bank account for the project in the presidency of the university ,where it is deposited and are cashed in four years

– the payment will be according to the items of the research

– For the payment of any sum of money ,the internal supervisor and according to the recommendations, will submit a proposal for the presidency of the university which reviews the request , and the money will be paid when the president of the university sign the request.

– the University can switch places of the items of the project expenses

Fifth: Rights and duties of the supervisor

– Three extra PhDs lectures will be calculated for both internal and external supervisor (3*3) a week, in addition to the formal sustainable lectures and excluding the percentage specified for the calculation of lectures.

– Internal Supervisor will be responsible for the follow-up project in all its aspects

Sixth: Follow-up and qualitative assurance

– the student have two files ,one is kept in the college and the other in the presidency of the university, both sides are responsible for monitoring the project’s progress

– quality assurance process will be conducted according to the reforme recommendation of higher education and scientific research of Kurdistan Region of p4,2010 .

MSc. and Ph.D. thesis Writing Guidelines:

Click here to download a copy of the “MSc & Ph.D. Thesis writing guidelines at SPU“.